Reminder- WAGGGS 11th Asia Pacific Regional Conference “Believe, Belong, Be More”

The Bharat Scouts & Guides, National Headquarters, Lakshmi Mazumdar Bhawan, 16, M. G. Marg., I. P. Estate, New Delhi-110 002 CIRCULAR NO. 03 /2013      DATED: 04.01.2013 To, All the State Secretaries State Associations of The Bharat Scouts & Guides, INDIAN UNION                                      REMINDER Sub:     WAGGGS 11th Asia Pacific Regional Conference “Believe, Belong, Be More”      from 29th June to 06th July 2013 at Tokyo, Japan. Ref:     Our Circular No. 59/2012 dated 22.06.2012 Dear Sir/Madam,             It gives us great pleasure to send this official invitation for  the 11th Asia Pacific Regional Conference to be held at the National Olympics Memorial Youth Centre (NYC), Tokyo, Japan from 29th June to 06th July 2013.                 Other details of the Event are as follows: Dates of the Conference:- Saturday 29th June 2013 to Saturday 06th July 2013. Theme: “Believe, Belong, Be More” This year’s theme affirms our belief that we must first embrace our Vision and Mission in order to make real change. Hence, we must first BELIEVE that what we are doing contributes to helping girls and young women become the best that they can possibly be. As Girl Guides/Girl Scouts, we BELONG to a worldwide Movement and family that support each other in achieving our collective goals towards the fulfillment of our Mission and Vision. This strong bond of sisterhood allows us to BE MORE for others, to willingly give a part of ourselves so others can live better lives. PARTICIPANTS (WHO CAN ATTEND): Delegates:- 02 and Observers:- 04. ADULT LEADERS: Having experience of at least 05 years in the District/State Association and a member of District/State Council, District/State Executive Committee or other Sub-Committees and have update knowledge of the organization and have command in English Speaking may apply. YOUNG WOMEN (Age between 18 to 30 years only): Should have completed Rashtrapati Guide/Ranger, working with the Group for at least 03 years, have update knowledge of the organization, active and have good command in English may apply. VENUE & ACCOMODATION: The Conference venue is the National Olympics Memorial Youth Centre (NYC) located in Shibuya, Tokyo. The formal conference will be held in the Central Building where state-of-the-art facilities are easily available. Accommodation will be in 2 separate buildings: Lodge A and Lodge D. Conference Fee Per Person Lodge A Each Unit Contains: 10 Single rooms Common restrooms Common Japanese-style open concept showers & small hot water pool, open only from 1700-2330 hrs daily Shampoo and body soap supplied but no hair driers or towels Common lounge with television Laundry facilities available nearby Internet access in rooms (internet card available for purchase)       USD 470 Lodge B Each suite Single rooms only. Each room contains: One Single bed Bathroom with Shampoo, body soap, towels & room slippers Hair dryer and irons available on request Television ( Japanese Channels only) Telephone Aluminium pot with heating element and cup Internet access in rooms (internet card available for purchase)      USD 550 There are limited rooms in each lodge, so please make your selection in the Acceptance in Principle form. CONFERENCE FEE:    All accommodations will be at NYC. The cost of airport transfers, meals, and half day tour is included is included in the conference fees of USD470 or USD550 (depending on the choice of rooms) The cost covers dinner on 29 June and ends with breakfast on 6 July. Every room is single occupancy and it will not be possible to share. Bed linen, pillow and blanket are provided in each room. VISA: All conference participants should ensure they have the necessary travel documents i.e. valid passports, visas, travel insurance etc. Airport Transfers: All Conference participants will be met on arrival at the Narita International Airport or Haneda International Airport by members from GSJ. Airport transfers by GSJ are covered in the conference fees only on the following dates: 27, 28 and 29 June for arrivals and 6 and 7 July for departures. GSJ will send/pick up conference participants to NYC only. Early Arrivals/Late Departures: Conference participants who arrive earlier can stay at NYC at their own cost on 27 and 28 June and 6 July only. The cost is 3000 Yen per person per night without meals. All participants must check out of NYC by 7 July as the rooms are no longer available to GSJ. Those arriving earlier or later than the stipulated dates will have to make their own accommodation and air transfer arrangements. NYC is a busy and popular conference centre, therefore rooms are limited and have to be reserved one year in advance. We seek your cooperation to indicate your accommodation requirements especially for early arrival/late departure by indicating the number of rooms required per MO. HOME HOSPITALITY: Home hospitality will be offered to conference participants after the conference. The detail of the Home Hospitality is enclosed for information and choice. Participants may fill the form as per their choice. REGISTRATION: Participants are requested to fill the enclosed registration form and after receiving the form to National Headquarters, New Delhi, the same will be registered online. EXPENDITURE:      Fee: USD470 or USD550 (as per choice of Accommodation) Rs. 27,000/- INR (Approx.) Caution Money (non-refundable) If not participated after the selection     Rs. 3,000/= AIR FARE From Delhi to Tokyo & Back  Rs. 50,000/- (Approx.)                   inclusive of taxes (subject to change) (GRAND TOTAL)                                                                 Rs. 80,000/- (Approx.) Last Date of Application:Now time is very short and the last date of application submission to WAGGGS is 15th February 2013, so the names of the eligible candidates duly recommended and forwarded by their State Association should reach to National Headquarters, New Delhi on or before 31st January 2013. Recommended names will be considered on “First Come First Serve Basis” as only limited seats are allotted to our Country. Thanking you,   YOURS SINCERELY, (GEETA RAWAT) JOINT DIRECTOR (G) Encl: Application Form Copy for warded for kind information to:- All the Office Bearers of Bharat Scouts & Guides, National Headquarters.